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Deputy Country Director -Support (INT10323)

 

Oxfam is a global movement of people working together to end the injustice of poverty.

 

 

The Role:

 

Oxfam Iraq is looking for a Deputy Country Director 

 

JOB PURPOSE: To lead the program support teams and ensure the provision of quality business support to all operations in the country, including emergency response programs and post-emergency programmes. 

ROLE REPORTS TO

Line Manager – Country Director

ROLES REPORTING TO THIS POST

Finance Manager, Logistics Manager, Admin/Legal Advisor

Matrix Management: 

IT, Matrix to Security lead

BUDGET RESPONSIBILITY: Yes 

 

 

KEY RESPONSIBILITIES 

Strategic Management and Leadership

 

·         Manages and increases the effectiveness and efficiency of Support Services (Finance, Logistics, Administration), through improvements to each function as well as coordination and communication between support and program teams

·         Provides leadership to the various business support functions (planning & priority setting), ensuring the best possible support to the program and advice to the country management team.

·         Ensures all business support functions comply with all Oxfam requirements and procedures.

·         Liaises with managers in the country, in the regional center, and HQ as necessary to resolve problems related to the effective functioning of business support.

·         Provides leadership in the country program strategy development, strategy implementation, and program review

·         Leads and provides support to the Country Director on Risk Management, systems, and compliance; leads on legality issues

·         Set an example in embedding Oxfam values in daily interaction both internally and externally

Finance

·        Provides direction to the Finance Manager on financial management, policies, and procedures, ensuring that the program is informed of all developments in financial policies laid down by Oxford, The OI platform, or the Country Programme.  Ensures the program is complying with financial standards set by Oxfam GB.

·        Directs annual budgeting and planning process for the Programme's Global Budget in close liaison with the CD, and the CMT

·        Liaises with the funding team to ensure that all donor reporting requirements are met, including proposals, budgets and donor reporting liaising as required with Regional Funding unit, GB Node/OI platform and donors as required. 

·        Provides direct support to the Country Director, DCD Programmes and the Area Managers in the field on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring good financial standards are met.

·        Produces monthly financial management information for the Country Management Team and ensures that the finance team provides necessary financial reports for field programme managers to monitor and review their project activities.

·        Supervises the programme Admin/Finance/Logistics teams in maintaining the programme inventory and fixed assets, ensuring that all Oxfam assets are properly safeguarded and tracked.

·        Oversee Field Finance teams, make sure compliance is in place and the Finance team in the field are well trained and empowered.

Logistics

·        Management of the Logistics Manager to ensure continuous follow up on Logistics processes and day-to-day operations; ensuring compliance with Oxfam Log procedures and policies.

·        Provides support and guidance on good practice on use of assets, vehicles, equipment and in general organization of resources to ensure an appropriate use and compliance with Oxfam GB policies.

·        Make sure vetting system is in place and aid diversion is followed for all suppliers, contractors and banks and action points are taken on timely basis.

·        Oversee Field Log team, make sure compliance is in place and the Log team in the hubs are well trained and empowered.

 

Administration

·        Overseas the management of Administration support functions and services and direct management of the Admin Senior officer.

Risk Management

·         Serve as the primary lead on legality issues and legal compliance, including legal registration in the country of operation, staff registration, partnerships, memoranda of understanding (MOUs), and contractual agreements to ensure all activities are conducted within the legal frameworks.

·         Lead and coordinate on all matters related to Health & Safety, working with all stakeholders as required and mitigating risks to employees, assets, and partners. This includes developing and overseeing the implementation of health and safety policies, conducting risk assessments, and ensuring workplace safety compliance.

·         Develop and implement comprehensive risk management strategies for Oxfam to identify, assess, monitor, and mitigate risks across various aspects of operations, including financial, operational, strategic, and reputational risks. This involves the preparation of risk management reports and dashboards for Country and Regional Management teams respectively.

·         Oversee and/or develop Oxfam in Iraq's compliance framework, ensuring adherence to international standards, local laws, and donor requirements. This includes monitoring changes in relevant legislation and regulatory landscapes and adjusting internal policies and procedures accordingly.

·         Enhance Oxfam's resilience and crisis management capabilities by developing, alongside DCD Programmes, and maintaining business continuity and disaster recovery plans. Facilitate regular training sessions and drills to prepare staff for potential crises affecting operations.

·         Liaise closely with the Security Manager to align on security-related risk assessments and crisis management plans, ensuring a comprehensive approach to the safety and security of Oxfam's operations and personnel.

·         Coordinate with internal and external stakeholders to ensure a unified approach to risk management. Work closely with department heads, local government bodies, legal advisors, international partners, and especially the Security Manager to align risk management practices and compliance standards.

·         Lead the evaluation and due diligence of potential partners and projects, in collaboration with relevant program teams, from a risk management perspective, ensuring alignment with Oxfam's risk appetite and strategic objectives.

·         Advocate for a culture of risk awareness and compliance throughout Oxfam by providing training and guidance to staff at all levels. Develop educational programs and materials to enhance understanding of risk management principles and practices.

·         Monitor and report on compliance and risk management performance at Oxfam, identifying trends and areas for improvement. Regularly update the senior management team on key risk indicators, compliance issues, and the effectiveness of risk mitigation strategies.

·         Liaise with auditors and external consultants to conduct regular audits and assessments of Oxfam's risk management processes and compliance with legal and regulatory requirements. Address any findings and implement recommended changes to strengthen Oxfam's risk posture.

Active engagement in the Country Management Team

·          Deputises for the Country Director as required.

·          Participate in and contribute to the strengthening of the Iraq Country Management Team (CMT)

 

Any other duties that may be reasonably required of the post holder

 

Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights

Understanding of and commitment to adhere to equity, diversity, gender, child safety, and staff health and wellbeing principles

 

 

PERSON SPECIFICATION

Most importantly, every individual at Oxfam International Secretariat needs to be able to:

·         Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)

·         Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

 

                                                           

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

 

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

 

 

Experience, Knowledge & Competencies

ESSENTIAL

·         Self-Awareness

·         Listening

·         Systems Thinking

·         Humility

In addition:

·         Suitable qualification in a relevant field, preferably at Graduate level or equivalent experience.  A Degree in finance, administration, accounting or equivalent and/or MBA/other higher diploma will be an advantage.

·         Significant management experience in large or complex organizations

·         Significant experience in managing Complex Supply and Logistics operations in a fragile environment including multi-country Supply planning & delivery.

·         Substantial experience of the NGO sector, ideally in a humanitarian context

·         Excellent management and leadership skills

·         High-level ability in the application of strategic financial, human resources, IS, and logistics management, and experience in maximising resource utilization

·         Excellent communication skills - including fluency in written and spoken English.

·         Excellent Computer skills – Word, Excel, use of the Internet, databases, and email.

Safer recruitment: All offers of employment are subject to satisfactory references and appropriate screening checks (which can include counterterrorism, safeguarding and criminal records checks). You can find out what this means here.

 

What we are looking for:

 

We’re looking for a candidate who cares about Oxfam's mission to end poverty and is personally aligned with our feminist principles and values of empowerment, accountability, and inclusion in all you do.

 

 

 

 

We offer:

 

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. 

 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

 

You can read more about all Oxfam has to offer here.

 

Flexfam:

 

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. 

 

How to apply:

 

As part of your online application, please upload your up-to-date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

 

 

Our values and commitment to safeguarding

 

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

 

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

 

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

 

About us

 

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

 

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

 

A thriving diverse Oxfam:

 

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

 

To do that:

  • We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
  • We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
  • We want and need everyone, and that means we need you.

 

 

 


 
  • Location:
    Iraq - Erbil
  • Hours:
    40 hours per week
  • Salary:
    As per Oxfam salary scale
  • Region:
    MENA
  • Job Family:
    Business Support / Admin
  • Division:
    International
  • Grade:
    B2
  • Job Type:
    Fixed Term
  • Closing Date:
    25 April 2024
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