For Oxfam Pilipinas

Philippine Nationals Only

Oxfam is a global movement of people working together to end the injustice of poverty.

Background

Oxfam Pilipinas works for a future where all Filipinos live free from poverty, inequality, and injustice. For over 30 years, we have partnered with communities, organizations, and the government to tackle inequality, promote gender justice, and respond to humanitarian crises.

We belong to the larger Oxfam family of 22 organizations networked with partners and grassroots communities in over 70 countries. We are part of a global movement for genuine change, seeking to rid the world of the scourge of poverty, with gender justice at the core of what we do.

Oxfam Pilipinas is producing its Annual Report for Fiscal Year (FY) 2025-2026, which will showcase program achievements and milestones to its stakeholders and highlight its contributions to global fight against inequality.

Purpose and Specific Objectives

Oxfam Pilipinas (OPH) aims to create a functional Participants Tracking Database System (PTDS), an internal web-based system used to record and manage data on projects, implementing partners, activities, and participants. The system supports program monitoring, reporting, and data validation across OPH's portfolio.

The PTDS was developed in phases by previous contractors. OPH's Digitization Working Group (DWG), in coordination with MELSA Officers and Portfolio Managers, has completed a review of the system's current features and identified enhancements needed for Phase 2. OPH is now seeking a qualified web developer to implement these improvements.

The objective of this engagement is to develop and deliver an enhanced version of the PTDS incorporating the features and improvements identified by the Digitization Working Group. The system must be functional, user-friendly, and aligned with OPH's data management and reporting requirements.

Scope of Work

The developer shall enhance and redeploy the PTDS based on the updated system requirements consolidated by the Digitization Working Group. The work covers the following areas:

1. System Features and InterfaceImprove the Overview Tab to display key program indicators and an interactive map of project reach.
2. Data Entry and Field Management
   Update data entry forms for participants, activities, partners, and projects, including field-level corrections, new required fields, drop-down standardization, and auto-computation logic.
3. User Management and Access Control
   Implement a defined four-level user role system (A1–A4) with role-specific permissions, access scopes, and security controls for record editing and deletion.
4. Reporting
   Revise report generation to reflect updated demographic breakdowns, corrected age group labels, and complete direct reach totals.
5. Data Import
   Enable bulk upload of participant and activity data via Excel.
6. Continuity and Handover
   Deliver a complete documentation package including a user manual, video tutorial, FAQ, troubleshooting guide, and a recorded turnover session, with five months of post-deployment support.

Qualifications

• Proven experience in full-stack web development, including database management.
• Demonstrated experience developing data management systems or similar platforms.
• Ability to deliver clear technical documentation and user-facing materials.
• Strong communication skills and responsiveness to feedback during development.
• Familiarity with Oxfam and its work is an advantage.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

How to apply

Application must include a curriculum vitae and letter of intent in a single file, stating relevant skills and willingness to undertake the task.

Applicants may also submit their applications to ophrecruitment@oxfam.org.ph. Please use the email subject format: Position Applied For - Surname, First Name.

Note: All offers of consultancy will be subject to satisfactory references and appropriate screening check