Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like saving lives, governance and peace building, education, land rights and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

All our work is led by three core values: Empowerment, Accountability, Inclusiveness. To read more about our values please click here

The Role

Oxfam has been working in South Sudan since 1983. Our Programmatic Strategy concentrates on saving lives, Resilient Livelihoods, Advancing Gender Justice and Good Governance and Active Citizenship through a full spectrum platform that includes humanitarian response, recovery and resilience, long term development and policy and advocacy. Oxfam currently operates via six area field offices in South Sudan. (It also works in partnership with several national organisations and community groups.

The Role:

Job Responsibility # 1: Designing and management of impact measurement system. (Time 25%)

• Support in designing, improvement, and operationalisation of the MEAL system in South Sudan including working to build synergies and aligned MEAL activities and processes across all field Offices & Country Program, Region and HQ.

• Support in setting up a MEAL System incorporating MEAL standards and guidelines including Oxfam Program Quality Standards.

• Promote the awareness and understanding of the shared responsibility of MEAL function among all staff members through communication, training, learning and development activities organization-wid.

• Develop baseline and end-line assessment tools and methodologies for each program/project, including data collection instruments (e.g. survey questionnaires, focus group discussions, and key-informant interviews), analysis plans and analytical reports.

• Support partners in designing of monitoring systems, and that data collection and analysis from field visits are coordinated and standardised across programmes to feed into to programme performance monitoring, with special attention to humanitarian response

• Manage programme and field data and oversee the collection processes for MEAL and assist the Program Quality Coordinator and programme staff/project managers to backstop field operations.

• Design and manage the databases with Information Management Officer to ensures the availability of all required information based on program/project performance indicators.

• Manage the online databases at CO that ensures the availability of all required information based on program/project performance indicators; web-based monitoring will prefer if possible.

• Provide support to the Program Quality Coordinator, MEAL teams and programme teams in project/programme design and proposal development, in line with Oxfam’s programme quality standards – particularly on results frameworks and indicators.

• Independently develop MEAL plans and review/update on a regular basis, in close coordination with programme teams and Oxfam’s partners.

• Work with the programme teams in implementing MEAL frameworks, processes, and tools, ensuring quality and consistency with Oxfam standards.

Job Responsibility # 2: Planning, Monitoring and Reporting of all program/projects. # Time 25%.

• Support the design and implementation of Logical Frameworks and Monitoring and Evaluation Plans in partnership with program/project team

• Regularly track progress on all targets and indicators, communicating progress, promoting learning, and advising corrective measures where necessary. 
  • Leads on analytical processes, including vulnerability analysis, post-distribution monitoring, M&E reporting, Communication to donors and the wider humanitarian community. 
  • Drawing on monitoring and analysis of key program performance and management indicators, provided professional input to management reports, including relevant sections of the annual and donor’s reports. 
  • Assess progress toward achieving objectives, ensure program compliance and effective implementation according to work plans, M&E plans, and proposals, providing recommendations for improvement.

• Maintain projects reporting, MEAL tools, tracking and reporting forms, monitoring reports, proposals, donor reports, evaluations, and other project information.
  • Plan and develop processes for qualitative and quantitative data collection (gender disaggregated), developing tailored monitoring plan, operating database systems and outcome and impact measurement.
  • Support in designing MEAL tools for the programme and projects in-line with the CAMSA. The program/project MEAL system is expected to cover; quality, quantity and timeliness of all project activities and involve all stakeholders (including communities) in the monitoring process.
  • Analyse program/project data to produce information as required by the project (output tracking, outcomes and impact, quality assurance, monitoring, budget monitoring etc.)
  • Visit field areas to ensure quality and compliance with MEAL system.
  • Act as the point of contact for project related information to coordinate responses to requests and disseminating information to program staff and partners.
  • Act as a field focal point for the team on Oxfam’s beneficiary counting methodology and internal reporting processes.
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Job Responsibility # 3: Management of Community Feedback and Accountability System (Time 30%)

• Support in establishing, operationalisation and strengthening up FCRM system incorporating MELSA standards and guidelines including CHS principles.
• Spend 50% of time in field offices providing support to feedback and accountability system and to MEAL team at field level
• Setting up and managing complaint and feedback mechanism for the programme, including tracking of follow-up, ensuring adherence to agreed standards.
• To manage Feedback and Complaint Mechanism which facilitate beneficiaries/communities to register complaints and share feedback.
• Ensure that accountability indicators and standards are integrated into plans and operations of the project team.
• Provide support and training for other staff, at all levels of the organization, to improve their understanding of the concept of accountability, and how to apply it in their day-to-day work.
• Support Project Managers and Partner team to roll out participatory methods throughout the project cycle, to ensure that beneficiaries’ participation is meaningful.
• Encourage staff and management to engage in downward accountability, putting the most vulnerable children and adults in the communities where we work at the centre of what we do.
• Provide technical support for program unit to include an accountability mechanism in every proposal.
• Produce clear and quality reports that demonstrate accountability and learning.

Job Responsibility # 4: Support and Capacity Building of Oxfam and partners staff on MEAL mechanism # Time 15%.

• Promote awareness and understanding of quality standards among program staff (including SPHERE standards, Core Humanitarian Standards [CHS] and Oxfam PQ Standards).
• Spend 50% of time in filed office providing capacity building in MEAL to staff and partners at field level
• Support and train Oxfam & Partner staff on MEAL tools/databases.
• Conduct CHS, FCRM session for Oxfam & partners staff.
• Plan, Support and facilitate learning sessions at field level.
• Provide support and training for Oxfam and Partner staff, at all levels to improve their understanding of the concept of CHS, MEAL and accountability.
• Provide technical support for program unit to include an accountability mechanism at field level
• Undertake periodic monitoring and technical support visits to partner working areas to assess progress against agreed MEAL system and recommend corrective actions as appropriate.
• Work closely with partner MEAL staff or focal points and provide support as appropriate.
• Provide training to partners on accountability and support them in setting up own mechanisms.

Job Responsibility # 5: Design, conduct and facilitate Evaluation, Review and Learning # Time 15%.

• Plan and coordinate project reviews, evaluations to be conducted internally or externally as required by project M&E plan.
• Spend 30% of time in field office providing support to evaluations, reviews, and learnings at field level

• Conduct quality control tests on all incoming data and supervise data entry and data cleaning/editing processes.
• Coordinate and share learning related to MEAL practices and general best practices and lessons learnt across field offices and Partner team and encourage sharing of monitoring results both between and within sectoral teams.

• Collect timely top-line output data from all programmes and field Offices to feed into Monthly report and monitoring system. Systemically check this data (for quality, consistency, issues related to use of data/conclusions etc), and follow-up/ provide feedback as necessary.

• Maintain a tracking spreadsheet for MEAL activities and events - baselines, assessments, reviews, PDMS’ evaluations etc.
• Analyse program/project data to produce information as required by the project (output tracking, outcomes and impact, quality assurance, time monitoring)

• Visit field areas to ensure quality and compliance with MEAL system.
• Conduct field monitoring and evaluation visit to target project areas to strengthen MEAL process

• Support in the design and management of evaluations, including: the coordination of field-based data collection activities, review of evaluations reports, sharing of evaluation findings and recommendations with intended audiences.

• Collecting best practices, case studies which demonstrate qualitative and quantitative changes over the period.

Job Responsibility # 6: Coordination, Networking and Representation # Time 5%.

• Coordination with Project Managers regarding field operational needs.
• When requested, attend relevant sectoral coordination meetings to identify opportunities for integration of data collection activities, harmonization, secondary information sources etc.
• Any other task (s) assigned by Line manager.

Oxfam {affiliate/} is looking for <job title> {intro to role, brief summary of key responsibilities and accountabilities}>

What we are looking for: Qualified South Sudanese National to fill up the Role of Roving Operations  MEAL Officer to be  base in Juba.

SKILLS AND COMPETENCIES:

• Education and Experience: A relevant Proven degree in Economics, social science, or a related discipline, with a good understanding of WASH, EFSVL, Protection, Education, Peace Building, and governance program implementation and implementing MEAL activities for related activities
• At least 3-4 years’ experience in project monitoring, evaluation, and reporting an officer position with a reputable I/NNGO and UN agency
• Proven experience in designing and implementing monitoring and evaluation systems, plans, tools, and methodologies.
• Strong data collection, analysis, and reporting skills, including proficiency in quantitative and qualitative methods.
• Demonstrated proficiency in statistical analysis software, including ability to write complex syntax, and Microsoft Word, Excel, Power Point, and Survey CTO is required.
• Excellent analytical skills with the ability to interpret complex data and generate meaningful reports and recommendations.
• Good experience working as a part of team
• Demonstrated ability to design and implement monitoring and evaluation frameworks, plans, and tools.

An ideal candidate for the role will also be / have:

<Use essential criteria from section ‘experience, knowledge, and competencies’ in job profile. This should be reflected in in your shortlisting criteria>

We offer:

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.