Oxfam is a global movement of people working together to end the injustice of poverty.

The Role:

Oxfam GB in Syria is looking for Reporting, Compliance & Budgeting Coordinator

DEPARTMENT PURPOSE: The Finance department is responsible for financial monitoring and strategy efficiency and effectiveness in delivery of Oxfam’s financial operations, whilst ensuring consistency and transparency in line with OGB policies, procedures and system.

TEAM PURPOSE: To ensure effective financial management and reporting within Syria programme.

JOB PURPOSE: Responsible and accountable for the high-quality financial reporting and budgeting standard.

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

• Review donor financial reports prepared by the officers in the hubs, highlight any critical findings and possible solution to Donor Accountant.
• Work with the officers in the hub and the other department to build high quality financial proposals ensuring compliance with donor’s conditions and requirements and in line with matrix.
• Support Finance manager and Donor Accountant in preparing matrix and coordinate with other department (funding, logs, admin …etc) to collect the required information to build the matrix.
• Support finance manager in establishing allocation base for proper budgeting as it is the starting point to implement the recharge matrix tool.
• Working side by side with the funding team and Donor Accountant to ensure all donor requirements and conditions are considered and being followed in financial reporting, supporting documents, and budgets.
• Managing the country office support cost follow up.
• Update the support cost allocation tool in line with Oxfam allocation policy and budget availability and ensure that it is properly utilized to better recover from restricted fund.
• Share different donor requirements with finance team and making all the needed efforts to make sure all requirements are being followed.
• Coordinate with the officers in the hubs to ensure receiving the monthly financial report alongside the forecasts on time.
• Support Donor Accountant in preparing and consolidation of the financial reports required by the management including the Monthly financial report, making sure that all commitment and plans are reflected, and highlight any major findings and recommendations.
• Follow up on contracts (grants in the system) and ensuring all reports and attachments are archived on Finance Archiving Channels.
• Attending the meetings with donors and affiliate when needed accompanying by Donor Accountant and the officers in the hubs.
• Responsible to monitor, consolidate and prepare financial reports for the multi-hubs’ grants.
• Support Donor Accountant in preparing all MFR report on monthly basis capturing actual, soft commitment, hard commitment, and forecast and highlight any major findings and provide possible solution, support the finance manager during monthly MFR meeting with CD to highlight critical findings.
• In coordination with management to develop capacity building plan and provide training to finance and the wider team as required.
• Act as a focal point with donor audit for projects, working on the overall Audit process and coordinates with Senior officers during the audit process.

Other duties may be reasonably required in supporting the delivery of team objectives and outcomes. Including  travelling to other hubs to provide support when needed.

What we are looking for:

We’re looking for a candidate who cares about Oxfam's mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do.

An ideal candidate for the role will also be / have:

ESSENTIAL

• Self-Awareness
• Systems Thinking
• Enabling

In addition:

• Bachelor’s degree in finance/ Accounting/ Business Administration.
• 5 years of experience in finance including minimum 3 years of relevant experience in financial management, accounting, and auditing, ideally within a humanitarian sector (NGO/INGO). This experience should include senior Finance related roles within the humanitarian, development, at national levels.
• Experience in internal and external audits, including preparing audit documentation, implementing audit recommendations, and ensuring compliance with organisational policies and donor rules.
• Experience in compliance with donor agreements, ensuring accurate and timely submission of required documentation. Prepare BVAs and donor reports.
• Excellent knowledge of accounting and accuracy skills.
• Management of budgets and data.
• Demonstrated skills in coordination with internal/external stakeholders.
• Competency in use of relevant technology systems (financial/ accounting).
• Fluency in Arabic and English (written and verbal).
• Proficiency in MS Office applications (Excel, Word, PowerPoint).
• Ability to recommends, influences, and implements improvements.
• Flexibility and willingness to travel up to 25% for any official need.
• Able to coach other staff.
• Good planning skills to include flexibility and adaptability.
• Self-motivated and takes initiative.

Desirable

• Previous experience of People soft database / People soft management.
• Strong influencing and networking.
• Proactive in anticipating problems.
• Demonstrated experience in long-term financial planning, forecasting, and scenario analysis in volatile or uncertain contexts.

We offer:

We offer a competitive salary and a range of additional benefits to staff including annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

You can read more about all Oxfam has to offer here.

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.