Oxfam is a global movement of people working together to end the injustice of poverty.

Under the direction of the Log & Admin Coordinator, the Logistics Officer will be responsible for implementing program administration and support activities related to office administration, operations, logistics, finance, and program implementation.

DIMENSIONS OF THE ROLE

• Contributes to targets and strategies within the Country response, influences policies.
• Identifies potential risks in the logistics functions, their mitigation strategies and supports managers to adopt and implement those strategies.
• Manages resources to achieve defined areas of responsibility.
• Supports donor compliance by ensuring established Oxfam systems in relation to logistics management among staff and partners are followed through.
• Assists on establishing support and oversight procedures and practices towards the local partnerships.
• Contributes into an understanding of women’s rights and gender analysis within Logistics and Admin team

KEY RESPONSIBILITIES:

• Supports effective coordination of Oxfam’s Admin & Supply/Logistics input in program assessments, planning and design
• Implements Logistics related activities for Oxfam Ukraine (procurement, warehousing, asset management, transport & distribution, fleet management, office and guesthouse maintenance, staff travel).
• Support and maintain robust fraud mitigation measures and establish a culture of compliance across the business support functions.
• Support teamwork between Admin/logistics, finance, and programme functions.
• Ensure that purchasing/logistics and administration procedures are consistent with corporate standards, clearly defined and understood and operated effectively throughout the response
• Work with local partners organisations to support with assessing needs, identifying logistics capacity building needs, and supporting them in the implementation of their activities
• Support Admin and Logistics Coordinator to supervise, manage and coordinate all Supply & Logistics related activities from the technical and management point of view in a professional manner
  • Check the market and establish local prices for materials used by the projects and office

Experience, Knowledge & Competencies

Essential

• Office administration and/or management experience;
• Experience managing logistics for conferences, trainings and study tours;
• Excellent oral & written communication skills;
• Strong computer skills, including Microsoft Word, Excel and Outlook;
• Experience providing logistics and administrative support for emergency programs preferred;
• Strong interpersonal skills, ability to interact effectively with partners, donors and other relevant stakeholders and personnel associated with this program;
• Highly detail-oriented, organized, and able to handle multiple projects at once;
• Fluent English and Ukrainian language knowledge

Desirable

Team-working skills

• Flexibility under pressure and in response to changing needs.
• Attention to detail and excellent numeracy.
• Good interpersonal and communication skills
• Ability to pro-actively adapt and improve standards and working practices, and continually seek out the most efficient use of resources.
• Pro- active hands-on attitude

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.