ORGANISATION

Oxfam Kenya is an independent prospective Affiliate of Oxfam International. The birth of Oxfam Kenya is a response to Oxfam International’s decision to evolve and build the confederation as a globally balanced and diversified affiliate network. As an autonomous member of the confederation, Oxfam Kenya's affiliation is expected to promote social change in Kenya, bring Kenya's voice to the wider confederation, and amplify the East African and Pan African voices.

Oxfam is a worldwide development organization that mobilizes people's power against poverty. It is a confederation of 22 organizations (‘affiliates’) working together with partners and local communities in over 79 countries.

ORGANISATION’S PURPOSE

A transformed Kenyan Society that challenges poverty and inequality to claim their rights. Oxfam Kenya will work to foster systemic change and strengthen systems across areas we work in with more localized leadership in the development and humanitarian spaces. This will be realized through a One Oxfam Programme approach by implementing four key programmatic focus areas with specific goals that will contribute to the vision. These are: -

1. Governance and Accountability: Civil society maximizes civil society space and ensures more equitable raising and spending of financial resources at the county and national levels.
2. Natural Resources: Poor and marginalized communities get a fair share of natural resources and their
3. Gender Justice and Women’s Rights: Women gain power over their lives to participate in, and contribute to, public life.
4. Humanitarian Systems Strengthening: The severity of future humanitarian crises in Kenya is reduced.

JOB PURPOSE

To lead and manage Oxfam Kenya programme Logistics and Supply processes and procedures, providing a wide range of specialist advise/support to deliver an efficient and cost-effective service.

KEY RESPONSIBILITIES

Management

• Oversight of technical support to the field Logistics teams including advice on their transactional processes.
• Provide support to field teams through assessment, capacity building, coaching and mentoring.
• Takes responsibility for ensuring quality in logistics support across the Kenya programme. 
• To ensure overall coordination and management of all logistic aspects of the Oxfam program.  Follows Oxfam logistics procedures as well as develop innovative country-specific procedures where applicable.
• To develop a three-year logistics strategy for the programme and ensure its implementation.
• Ensures cost effectiveness across the supply chain management, including development of plans and priorities, follow up and measurement of progress.
• As appropriate, attend related forums on logistics and keep good relations with counterparts including donors, UN, suppliers and Government on logistics management related issues.
• Ensure the implementation of actions in support of Oxfam values and policy, including gender and diversity mainstreaming.
• Any other duties in the nature and scope of the position.

Planning & learning

• Work with Programme Managers/Coordinators to identify logistical needs, develop strategies and operational plans to meet them.
• Support managers and proactively be involved in other aspects of programme planning such as proposal writing and budgeting.
• Compile the programme logistical plans for each project in a comprehensive country logistics plan for management team and Nairobi procurement team. 
• Prepare country-level logistics summary and analysis reports.
• Undertake short periods of research or project work to document experiences and build up institutional learning on logistical aspects of Oxfam's work.
• Make regular support visits and recommendations to project offices to ensure logistical procedures (in line with OKE policies) are being adhered to.
  
  Supply Chain Management, Communications and Administration
  
  
• Ensures effectiveness by team and systems across the Supply Chain to attain cost effectiveness, efficiency, accountability and timely supply, procurement of goods and services and value for money. 
• Regular reviews and refreshment of the Supplier database to ensure organisation is getting value for money and meeting internal and external policies and laws.
• Maintain oversight of transport requirements including transport planning, vehicle procurements, fleet management, i.e. fuel, repairs.
• Facilitate implementation of innovations, both driven at country and regional level, that ensures effective logistics and properties management is in place at all times.
• Ensure that procurement, warehouse management and transport policies and fleet management procedures are in place and adhered to at all times across all offices.
• Monitoring the programming and installation of communications systems as well as training on the use of and establishing communications routines and protocols for programme teams.
• Ensure proper recording and reporting on assets usage, asset disposal and management, stock items, transport management and health and safety issues.
• Analysis, supervision and monitoring of supplies, stocks and assets throughout the programme. Furthermore, the monitoring of requisitions, local purchase, clearance, transport, warehousing (including storage and stock control systems), the issuing of supplies, etc.
• Ensure adherence to quality administrative procedures and policies within Oxfam.
• Lead and offer advice on how to manage and maintain a simple but effective administrative system for the whole office.
• Ensure that Oxfam complies with relevant registration procedures and our presence in the country is legitimate, and acknowledged by the appropriate ministries.

Programmes and Compliance
 

• Work closely with programme and other programme teams to ensure timely availability of all organisational logistical needs.
• Maintain an overview of Oxfam policy, systems and procedures relevant to logistics, and ensure that developments are communicated and implemented appropriately through regular reviews.
• Aligns logistics systems and procedures with organizational needs and ensures proactive linkages into other aspects of programme management, including finance. 
• Advise Oxfam of any changes/development in government policies with regard to the logistics function that can affect the implementation of Oxfam’s programmes in Kenya.
• Take responsibility for the achievement of minimum logistics standards in the programme. This will include ensuring appropriate practice in requisitioning, local and international procurements, purchase, clearance, transport, warehousing (including storage and stock control systems) and the issuing of supplies.
• In close collaboration with the Finance department, assist in the monitoring of programme expenditure, the transparency of systems and procedures in place and the compliance with order processing requirements of donor contracts.
• To ensure that a proper record of expenditures, receipts, requisitions, purchase order forms, waybills, and all other documents are kept.
• Be familiar with and abide by the NGO/Red Cross Code of Conduct, the People in Aid Code, Oxfam International procedures and other regulatory codes (e.g. InterAction Field Co-operation Protocol).

Person specifications

Most importantly, every individual at Oxfam International Secretariat needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here).
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct). 
• Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity.
• Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Experience, knowledge and competencies

Essential Skills

• A university degree with a specialization in Procurement and Logistics.
• Minimum of 5 years’ extensive experience in logistics management and co-ordination (strategy development, purchasing and supply, warehousing, team support, vehicle fleet management, security awareness and communications) in an NGO.
• Proven experience in humanitarian or development work.
• Experience of management/supervisory responsibilities.
• Well-developed interpersonal and team skills combined with the ability and desire to further develop local staff members.
• Experience working in an environment in which the security and political situation is volatile in a role which involved security management.
• A proven record of effective management of people, resources and processes.
• Well-developed inter-personal skills combined with the ability and desire to further develop local staff members.
• Flexible and able to live and work in stressful and insecure environment.
• Ability to work well under pressure and in response to changing needs.
• Good written and spoken English.
• Organised and able to keep clear and concise records.
• Proven computer literacy.
• Financial management ability.

Desirable

• Significant experience of leading and managing complex change processes and relationships, involving a wide range of both internal and external multi-cultural stakeholders, across a variety of disciplines and geographical areas.
• Experience of managing security, risk and legal compliance, preferably within an INGO or national organisation context, including the ability to anticipate risks that could threaten an organisation’s reputation, operational viability and/ or security.
• Ability to take calculated risks based on evidence-based assumptions, and proven success in making sound judgements in uncertain and pressurized situations, including experience of crisis management leadership.

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.   In addition to this, fill in the job matching template and upload.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.