LoGisticstics Assistant (Procurment)

Shaping a stronger Oxfam for people living in poverty

Team Purpose: To ensure Logistics support services to facilitate effective programme implementation.

Job Purpose: The purpose of this role is to assist in all Procurement process and provide necessary logistics support to deliver an efficient, cost-effective and quality support for Jordan country office.

Key Responsibilities and Accountabilities:

• Assist Logistics Officer to manage timely and effective procurement of goods and services for Oxfam office in Zaatari according Oxfam procedures and guidelines.
• Weekly review all purchase requests in HELIOS systems to make sure all are approved by budget holder and make necessary plan to deliver items on time.
• Assure end users/stakeholders are familiar with the purchase requisition system and that the guidelines and rules governing these are adhered to and respected by all.
• Ensure proper Procurement filling systems and paper trail for all procurement.

• Regular market survey and quotation collections and share information with Sr. Logistics Officer.

• Constantly monitor and review the procurement system to alert the Logistics Officer and Logistic Manager to procedural issues that may arise. 
• Report monthly on all purchase and plan to Line Manager.
• Develop and maintain database for commodity bought with regularly updated price list and disseminate to stakeholder on monthly basis.
• Ensure availability of all legal required document from all suppliers to whom Oxfam enter into business for goods and services.
• Prepare payment pack and submit to Finance on time.
• To perform any other duties as requested by the Line Manager

Technical Skills, Experience & Knowledge

Essential:

• 2-3 years working experience with procurement and supply chain process with INGO/related sector.
• Good knowledge on Amman market and experience on supplier mapping.
• Attention to detail and excellent numeric accuracy.
• Ability to keep clear and concise records.
• Proven ability to manage competing tasks and to prioritise and produce high level output consistently.
• Excellent interpersonal skills and ability to work on own and within multi-cultural teams.
• Ability/preparedness to quickly learn new systems and software.
• Ability to plan with good organizational skills, including prioritisation and ability to work under pressure.
• Initiative and ability to follow up on issues.
• Good written and spoken English & National language.
• Computer Skills, MS word and Excel

Desirable:

• Previous experience with INGO/Humanitarian Organisation

This job description is not incorporated into the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may vary from time to time in light of strategic developments following discussions with the post holder. The post holder will be expected to work to agreed objectives, which should facilitate the achievements of the key responsibilities in accordance with the Performance Review process

Disclaimer:

We will be reviewing the applications on a rolling basis. The selection will be determined based on the qualifications listed in the job role and availability. Due to the urgency of this hire, applicants who meets qualifications of the role will be asked on their availability and this may determine moving on to the next steps

HOW WE INCORPORATE OUR VALUES, FEMINIST PRINCIPLES AND DECOLONIZATION 

For all our Transforming Business Support Human Resources Working Groups and Core Group. 

While this is our current stance, we are committed to continuous learning and improvement. We are dedicated to enhancing our understanding of integrating feminist principles and decolonization into our daily work. As we actively learn, we will update sections in this document to reflect our progress. 

All Oxfam Values, Equality, Solidarity, Courage, Inclusiveness, Empowerment, and Accountability are not just words but the very fabric of how we work. People & HR TBS are key in reflecting changes required in the harmonized procedures. All TBS HR WGs will verify that any update is consistent with our values, feminist principles, and the Oxfam Code of Conduct. When considering decolonial feminist principles in practice, Gender Justice Feminist Futures Strategy might also inspire us in this exercise. 

Equality: “We believe everyone has the right to be treated fairly and to have the same rights and

We believe in treating everyone fairly with equal rights and opportunities. Equity goes further by recognizing diverse circumstances and providing tailored resources to achieve equal outcomes. The principle of equity helps us achieve equality.

Decolonial Feminist Leadership:

We aim to practice leadership that is aware of power dynamics and strives for collective decision-making. This approach empowers others by sharing power and enabling individuals to make decisions.

Accountability: The working groups will enable transparency by clearly documenting all processes, including Terms of Reference (ToRs), work plans, stakeholder feedback, approval processes, and final implementation plans. This ensures that all documentation is accessible to all involved.

Inclusivity: We commit to the principle of "Nothing about Us without Us," ensuring active participation from CCRs and historically marginalized groups. While improving policies, we will balance inclusivity with efficiency to avoid overburdening CCRs. This includes ensuring diverse representation within working groups (e.g., gender, geography, ethnicity) and allowing time for translation and asynchronous participation when needed. All final outputs (e.g., policies, guides) will be made available in the four official languages, with relevant webinars conducted in those languages.

We offer:

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

You can read more about all Oxfam has to offer here.

Flexfam:

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a partially home-based role or job share.

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.