The Role:

Oxfam GB is looking for 

IM Assistant

ABOUT OXFAM
Oxfam is a global movement of people who refuse to live with the injustice of poverty. Together, we save and rebuild lives during disasters, help people improve their lives, and advocate on major issues that drive poverty, such as inequality, discrimination, and climate change. We are committed to ending poverty for good. Oxfam GB is a member of the international Oxfam confederation.

OXFAM IN IRAQ
Oxfam’s Iraq program was established in 2014 in response to the ISIS conflict. Over recent years, Oxfam's activities have centred around three main goals:

1. Lifesaving Humanitarian Assistance
2. Recovery Assistance
3. Promotion of Women’s Rights

To achieve these goals, Oxfam’s work integrates the following key sectors across all interventions:

• Water, Sanitation, and Hygiene (WASH)
• Economic justice
• Protection of Civilian Rights
• Climate justice
• Justice between sexes
• Monitoring, Evaluation, Accountability, and Learning (MEAL)
• Advocacy and Media

OUR TEAM
The Information Management Assistant role is part of the MEAL department, which includes the MEAL Lead, Roving Senior MEAL Officer, and this Assistant position. Additionally, the MEAL team includes MEAL interns focused on field implementation.

This position will receive technical support from the MEAL Lead and collaborate with the Digital Programme Advisor based in Lebanon.

JOB PURPOSE

The Information Management Assistant will primarily focus on information management, with limited M&E responsibilities. The role’s primary objective is to establish a robust information management system that encompasses the following components:

• Data Collection: Digitalized via SurveyCTO, with features such as data validation for data quality assurance.
• Database: Collected data will be automatically integrated into an Excel database using Power Query, providing basic analysis.
• Project Dashboard: Each project’s data, metrics, and progress will be visualized through charts or Power BI dashboards.
• Automated Reporting: Automatic calculators for project indicators will be set up in Excel or Power Query with different filter setting.

The M&E responsibilities will be limited to ensuring effective implementation of MEAL activities in the field, assisting the Roving Senior MEAL Officer in establishing and maintaining an efficient MEAL system.

CORE DETAILS AND RELATIONS

• Reporting to: NW Area Manager
• Job Grade: E1
• Contract Type: Fixed Term
• Location: Ramadi, Anbar, Iraq (with frequent travel to field locations including Salah ad Din)
• Direct Reports: None
• Budget Responsibility: No direct budget management though will work with the line manager to track day-to-day MEAL expenditures and prepare requisitions as needed.

TASKS & RESPONSIBILITIES

Information Management

1. Data Collection

• Design digital data collection tools on SurveyCTO, embedding validation and data quality checks.
• Develop distinct data collection systems for each project.
• Utilize case management features to facilitate data sharing within each project.
• Address any issues related to data collection promptly.

2. Database

• Create project-specific databases.
• Set up automatic data integration from SurveyCTO to Excel using Power Query.
• Ensure databases are organized and accessible.
• Incorporate basic automatic analyses within databases.
• Verify data accuracy and conduct daily uploads and refreshes for project data.

3. Visualization

• Develop project-specific dashboards using Excel or Power BI to display metrics, performance indicators, and project progress.
• Update dashboards based on project and program team needs.
• Integrate performance alerts to highlight any necessary actions.

4. Automated Reporting

• Create automatic calculators for each project’s indicators.
• Integrate filters for age, completion date, and status into calculations.
• Link automated reports to broader Oxfam reports, including the annual report.

Monitoring and Evaluation (M&E)

• Support the Country MEAL Officer and the Area Manager in implementing MEAL frameworks and adhering to Oxfam quality standards.
• Assist in recruiting and training data collectors.
• Manage and supervise data collection activities, including focus group discussions, post-distribution monitoring, surveys, and observations.
• Coordinate with project teams and partners to finalize data analysis and draft reports.
• Regularly update project teams on potential risks, challenges, and emerging opportunities.
• Ensure proper organization and storage of all MEAL-related data and documentation.
• Share feedback and complaints with field teams and track follow-ups.
• Support evaluations, including coordinating field data collection, reviewing reports, and sharing findings.
• Assist project teams and partners in documenting lessons learned and best practices.
• Organize or support field-based reviews and learning events.
• Attend relevant field-level sectoral coordination meetings to explore opportunities for data collection integration, harmonization, and use of secondary data sources.
• Undertake any other MEAL-related responsibilities as assigned by the line manager.

TECHNICAL SKILLS, EXPERIENCE & KNOWLEDGE

• Information Management

• Relevant experience in information management, IT, or a related field, with an academic background in computer science or similar.
• Experience with digital data collection platforms, such as SurveyCTO and ODK.
• Proficient in using Power Query, Power BI, and Excel for data visualization and management.

• Work and Academic

• Prior work experience in NGO or INGO settings.
• Skilled in analysing, and presenting both quantitative and qualitative data.
• Demonstrated ability to manage organized digital systems for data storage and analysis.

• Communication and Initiative

• Strong communication skills in both written and spoken English and Arabic.
• Ability to work proactively with minimal supervision.
• Proven computer literacy, with advanced knowledge of word processing, spreadsheets, Excel formulas, and pivot tables.

What we are looking for:

We’re looking for a candidate who cares about Oxfam's mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do.

We offer:

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

You can read more about all Oxfam has to offer here.

Flexfam:

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. 

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.