Oxfam is an international non-governmental organisation with a mission of working with others
to alleviate poverty, suffering and distress.
Oxfam has been working in South Sudan since 1983. Our Programmatic Strategy
concentrates on Saving lives, Resilient Livelihoods, Advancing Gender Justice and Good
Governance and Active Citizenship through a full spectrum platform that includes
humanitarian response, recovery and resilience, long term development and policy and
advocacy.
Oxfam currently operates through 7 area offices in ten states (Upper Nile, Jonglei, Lakes,
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KEY RESPONSIBILITIES:
Support to managers on people management Pro-actively advise all managers on Oxfam HR policies, conditions of employment, staff handbook and local labour code and ensure proper application.
Recruitment Responsible for assigned recruitment processes, assist recruitment managers in long listing, assist in preparing questionnaires, take part in interviews where necessary. Ensure Oxfam procedures are followed and that managers are trained in following Oxfam procedures. Ensure that reference checks are made and pre employment medical test results are checked. Maintain Oxfam South Sudan jobs account Use E-Arcu system where necessary and keep the system updates Ensure proper filing of recruitment documents . Induction (orientation) Contribute to proper induction processes for all staff Ensure that assigned new staff have proper induction for Oxfam knowledge in general, HR topics and programme and job related topics
Contracting, payroll Ensure that staff have contracts before they start working, and that all related paperwork is complete. Ensure that staff details are entered into payroll and that payroll is submitted timely. Ensure that proper staff files are kept. Inform managers about end of probation dates and end of contract dates. .
GOLD Ensure that staff information is recorded on GOLD database and that information is up-to-date Ensure all medical claims are put into GOLD in a timely manner Ensure adequate administration of leave (sickness leave and other), through GOLD or otherwise
Staff welfare Ensure procedures for medical care, hospitalisation and/or medical evacuation are in place and known to staff. Ensure that minimum health and safety requirements are being adhered to
Performance Management and Staff Development Ensure that performance management processes are known to managers and staff and implemented. Follow up with managers on all aspects of the performance management cycle: setting objectives, giving feedback, addressing poor performance, interim review and annual review. Discuss with managers training needs for groups and individuals and support in organising training (within budget limits)
Leavers and Exit Procedures Ensure that Oxfam procedures are being followed.
O:/Drive and shared files Ensure that the O drive is organised in an orderly manner in order for users to have easy access to information.
Note: This job description is not incorporated in the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments and following discussion with the post holder.
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SKILLS AND COMPETENCIES:
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Oxfam {affiliate/} is looking for <job title> {intro to role, brief summary of key responsibilities and accountabilities}>
If you have any questions about the role, we'd love to hear from you. Please e-mail us at recruitmentteam@oxfam.org.uk, making sure you include the job title and reference number of the role you're asking about. Please be aware we are unable to accept CVs or applications via e-mail. To apply, please use the "apply now" button on the right hand side of this advertisement
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.
Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.
It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.
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