Oxfam is a global movement of people working together to end the injustice of poverty.
That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like saving lives, governance and peace building, education, land rights and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.
We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 
All our work is led by three core values: Empowerment, Accountability, Inclusiveness. To read more about our values please click here

The Role:

Oxfam has been working in South Sudan since 1983. Our Programmatic Strategy concentrates on saving lives, Resilient Livelihoods, Advancing Gender Justice and Good Governance and Active Citizenship through a full spectrum platform that includes humanitarian response, recovery and resilience, long term development and policy and advocacy. Oxfam currently operates via seven area field offices in South Sudan. (It also works in partnership with several national organisations and community groups.

Oxfam {affiliate/} is looking for: Qualified South Sudanese National to fill up  the role of Human Resources Assistant Juba Based 

What we are looking for:  
Skills and Responsibility 

Recruitment and Onboarding

• Provide administrative support to recruiting managers, including compiling hand-delivered applications and coordinating with recruitment teams on longlist and shortlist trackers.

• Work closely with HR Officers and line managers to organize and schedule interviews.

• Ensure proper filing of recruitment documentation upon completion of recruitment processes.
• Support the onboarding of new employees.

• Coordinate and schedule induction sessions for new joiners, ensuring they are conducted in a timely manner.
• Ensure induction checklists are completed, signed, and accurately filed in personnel files.

• Work closely with the HR Officer to ensure all new staff receive Oxfam ID cards on their first day of work and maintain the ID card inventory.

HR Files and Archives 

• Ensure timely, accurate, and complete filing of documents in staff personnel files in line with HR requirements.

• Maintain all other HR files and archives to a high standard, ensuring confidentiality and accessibility.

OXFAM Medical Plan Administration

• Verify the accuracy of staff medical payments before submission to the HR Manager for final approval.

• Process medical expense claims, refer any discrepancies or anomalies to the HR Officer, and ensure timely payment to medical service providers.

• Assist the HR Officer with data entry of medical claims into the GOLD system.

• Monitor individual medical claim expenditures and notify the HR Officer when staff approach or reach their maximum medical limits.

Leave Administration (Leave/R&R/TOIL/Absence from work due to illness and other leave) 

• Manage national and international staff leave tracking systems for Juba, ensuring records are accurate and up to date.

• Ensure leave forms are completed, approved, and filed in a timely and accurate manner.

Performance Management

• Ensure timely and accurate filing of staff objectives, performance reviews, development plans, and performance improvement plans where required.

• Support the HR Officer in collecting performance objectives and reviews and sharing performance reports with the Country HR Team as needed.

• Assist in collecting and analysing performance data to identify trends and share findings with the Senior HR Officer.

• Support the resolution of performance-related issues and implementation of improvement plans upon request.

• Maintain strict confidentiality and compliance with internal HR policies and donor standards.

Casual Labour Contracting

•    Manage the processing of casual labour contracts.

Ensure all required documentation is correctly completed and filed by Programme Staff in 
General Support

•    Support the preparation of HR correspondence, including letters, contracts, and contract amendments as required. compliance with Oxfam GB policies.

<ESSENTIAL 

ESSENTIAL 
•    Self-Awareness
•    Humility
•    Listening
•    Influencing
•    Relationship building

In addition: 

•    Bachelor’s degree in Human Resources, Business Administration, or a related field.

•    Atleast  2 years of experience in HR or related field. This experience should include HR related roles within the preferably humanitarian or development sector, at either national or international levels. 

•    Well-developed interpersonal and team skills and proven ability to be flexible in demanding situations. 

•    Understanding of and experience with the complexities of working in a multicultural environment

•    Flexibility & adaptability and ability to plan, organise and prioritise work, together with the ability to remain calm under pressure often in difficult circumstances and not lose sight of strategic priorities.

•    Proficiency in English language

•    Good computer skills, including MS Office Suite (Word, Excel, PowerPoint) and HRIS.

We offer:

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

You can read more about all Oxfam has to offer here.

Flexfam:

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as <insert any relevant flexible working options such as part-time, job share, hybrid, etc.>

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.