For Oxfam Pilipinas

Philippine Nationals Only

Oxfam is a global movement of people working together to end the injustice of poverty.

About Oxfam Pilipinas

We seek lasting change. We at Oxfam Pilipinas dream and work for a future where Filipinos are free from poverty. For more than 30 years, serving in a country where close to 27 million now live in poverty, we have relied on the power of people to carry out programs designed to achieve our shared vision. Central to our strategy is working with partners to transform the unequal power relations, structures, norms, and values that cause poverty and inequality, including gender-based violence and injustice.

We strive to apply a feminist lens to all our analyses and actions. We seek to save lives, provide access to services, and reduce the impact of disasters, particularly on the most vulnerable and disadvantaged. We belong to the larger Oxfam family of over 20 organizations networked with partners and grassroots communities in all corners of the globe. We are part of a global movement for genuine change, seeking to rid the world of the scourge of poverty, with gender justice at the core of what we do.

What we are looking for:  SKILLS, EXPERIENCE, KNOWLEDGE, ATTRIBUTES AND VALUES:

Essential 

• Degree in psychology, human resources, business administration or related field
• Minimum of 7 years’ experience in human resources and administration, with at least three years in a management role, preferably within an international organization
• Demonstrable experience of operating in an HR and administrative leadership capacity
• A thorough knowledge of the theory and practice of HR Management including employee relations, change management, staff handbooks, resourcing, rewards, performance management, and learning and development
• Demonstrated experience of strategic leadership and capacity building across HR and admin functions
• Mature understanding of transformation derived from direct experience in a development and/or humanitarian context
• Previous experience developing/managing budgets
• High level of influencing skills with proven ability to establish credibility at all levels
• Demonstrated track record of improving efficiency and effectiveness in areas of responsibility
• Sound understanding of and commitment to gender mainstreaming
• Excellent communications skills with fluency in written and spoken English and Filipino
• Willing to travel

Desirable

• Master’s degree in psychology, human resources or relevant discipline
• Proven ability to work collaboratively in partnership with experience of working with civil society actors

Previous experience with Oxfam is an advantage.

Key Attributes

• Ability to demonstrate creativity, sensitivity to cultural differences and gender issues, and the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Organizational Values

• Equality -  We believe everyone has the right to be treated fairly and to have the same rights and opportunities.

• Empowerment - We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.

• Solidarity -  We join hands, support, and collaborate in working towards a just and sustainable world.

• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions

• Courage - We speak truth to power and act with conviction on the justice of our causes

Key Responsibilities

Responsibilities include but are not limited to the following:

1. Strategy and Culture

• • Leads in the design, development and implementation of a forward-looking HR strategy in line with the OPH Strategy and the Strategic Partnership Model, and ensures its translation into a functional plan
  • Provides sound leadership and advice on all aspects of HR policy, practice and strategy, including talent management, performance management, recruitment, rewards, workforce planning, health and safety, and workplace relations and culture, while ensuring alignment with national laws and Oxfam policy
  • Supports, develops and manages the wider organizational climate through the implementation of a 360-degree appraisal system, regular staff opinion surveys, drawing connections between survey output and issues and facilitates rapid resolution of, and longer-term plans, to address issues
  • Supports a culture of constructive feedback and reception to feedback (mentoring and coaching as a culture)
  • Assists in planning staff retreats, all-staff meetings, and team-building events that foster a positive organizational culture
  • Leads coordination with other I/NGOs in-country on key HR policy and practice
  • Contributes to partnership assessment activities relating to HR as requested, providing clear and evidence-based recommendations and feedback in relation to the HR capacity of partner organizations
  • Leads safeguarding work

2. Performance Management

• • Audits the alignment of objectives across all functions to ensure that they demonstrate clear links to the OPH Strategy and wider organisational objectives, and that they are relevant for performance management purposes
  • Ensures high-quality objective-setting through facilitation of objective-setting workshops and training materials for staff and line managers
  • Responsible for ensuring staff objectives are agreed with their line managers in a timely manner, either at the beginning of each year or at the beginning of a contract
  • Develops and supports a performance management culture and ensures the compliance of line managers with the Oxfam Performance Management cycle, providing support through the provision of communications, training, materials and reminders, and records performance review results
  • Advises and supports line managers for effective management of underperformance in accordance with Oxfam policies and processes, providing support through any disciplinary process, support in the development of Performance Improvement Plans that are commensurate with the issue and the time required to reasonably expect evidence of improvement, and counsels and mediates in appraisal discussions
  • Provides detailed advice and problem resolution on complex and sensitive policy interpretation and procedural issues to line managers and staff
  • Supports line managers in the measurement and management of performance during probation to enable timely interventions and is responsible for managing a fair probation extension/termination decision process
  • Promotes and co-ordinates internship, coaching and mentoring training programmes

3. Rewards and Benefits

• • Manages the payroll outsourcing supplier and ensures timely completion and authorisation for monthly input for payroll for staff
  • Manages timely clearance of leavers and ensures end of contract payments are made in a timely manner
  • Ensures salary, benefits and reward administration adheres to country laws and are in line with organisational policy and practice
  • Provides guidance and advice to line managers in relation to pay, benefits and market supplements applicable for new posts/recruits and conducts other pay reviews in accordance with pay policy and level job family of role
  • Ensures the maintenance of current and accurate staff data and maintains current and accurate hard files for all staff
  • Manages the administration and payment of benefits policies as specified in staff contracts and in HR policies and procedures

4. Recruitment and Workplace Relations

• • Proactively guides and supports recruitment managers in designing and developing job profiles
  • Leads in executing an effective recruitment process for both staff and consultants, either in-house or outsourced, in line with Oxfam policy and best practice, including reference checks, visas and work permits as appropriate, and offer letters
  • Develops and coordinates a comprehensive induction programme for all new staff, and in particular is responsible for delivery of effective HR training for staff in scale up situations
  • Leads in composing and issuing revisions to staff contracts, including specific exceptions to standard employment contracts on written authority from appropriate management levels.
  • Ensures accurate and complete record of recruitment activity and results are kept and available for review, including monthly reports of recruitment and turnover KPIs for relevant audiences
  • Develops and maintains a current roster of staff for humanitarian response, and leads recruitment for scale up in the event of a humanitarian response, collaborating with technical leads as necessary
  • Leads in managing and investigating staff relations cases, grievances, appeals, discipline, as well as safeguarding issues and cases, seeking legal advice as required
  • Leads in ensuring compliance with HR internal policies, procedures, and regulations and that these are applied in a fair and equitable manner
  • Ensures an effective working relationship with staff representatives and proposes and implements changes in HR policies due to changes in local employment legislation or agreements with the staff association
  • Ensures that employments contracts are fairly terminated as required
  • Develops and implements a staff welfare plan and monitors compliance with and actively enforces implementation of health and safety and other legislation

7.  Administration

• • Office and Facilities Management: Oversees the day-to-day operations of the office environment, ensuring a safe, productive, and welcoming space for staff and visitors; Manages the inventory of organizational assets (laptops, phones, equipment); Leads health and safety compliance, including emergency preparedness planning.
  • Systems, Process and Compliance: Develops, implements, and refines internal administrative policies to support organizational operations; Ensures organizational compliance with NGO regulations, data protection laws (e.g., GDPR/CCPA); Maintains digital and physical filing systems.

8. Other responsibilities:

• • To perform any other duties as requested by the line manager.

Contract Length: Fixed term

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

How to apply

Application must include a curriculum vitae and letter of intent in a single file, stating relevant skills and willingness to undertake the task.

Applicants may also submit their applications to ophrecruitment@oxfam.org.ph. Please use the email subject format: Position Applied For - Surname, First Name.

Note: All offers of employment will be subject to satisfactory references and appropriate screening check.