Oxfam Syria is looking for HR Officer:

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)
Recruitment, Induction, and Contracts Management
• Coordinate support, and facilitate delivery of timely recruitment and selection processes
• Ensure completeness of all recruitment documentation (from staff requisition to filed signed contracts
and contract amendments).
• Coordinate and facilitate all on boarding processes and have signed completed schedule filed for
reference. This include ensure new staff undertake all mandatory courses. Welcome new and
transferred employees ensuring that they have the tools and knowledge needed to perform their job
properly and get engaged within the Organization, Assuring the proper arrangements of new staff
equipment’s (ID, laptop, phone …Where applicable)

Timely coordination with the HR Manager in terms of contract extension, end of contract notice and
new contracts.
• Track and monitor Volunteers and Site Engineers contracts along with HUB Field Officer and all needed
documents (paper & electronic files), and ensure payments along with Finance Departments on time
• Prepare and issue service contracts and volunteer agreements in line with required approvals
AM/CHRM

Benefits and Compensation
• Ensure applicable reward policies (R&R, TOIL, HTW etc) are communicated to all staff, keeping updated
of change at all times
• Timely processing monthly payroll changes and submit the same to the payroll focal point
• Advice and participate in benchmark processes with purpose of maintaining adequate, affordable and
attractive reward package.
• Ensure all staff in your respective location have all details related to Social security payments

Performance Management
• Coordinate and facilitate Let’s Talk processes to ensure each staff has agreed annual performance
objectives with clear deliverables, clear success measures, and Learning development.
• Review all completed Performance review and develop Training Program based on the feedback
• Make follow up on performance related gaps as reported from the Let’s Talk sessions in coordination
with the CHRM and AM.
• Provide periodic orientation session to staff so as to understand application of various forms of Let’s
Talk and how this is linked to JPs
• Ensure timely probation appraisal and implement required action.
HR Data Management and Reports
• Timely updating of GOLD in accordance with OGB standards. Ensure data entered into the system is
100%.
• Monthly updating of Organogram to reflect Payroll and GOLD system data.
• Updating of Physical file and ensure all required documents are in the hard copy file and in the GOLD
system.
• Prepare monthly HR reports by 5th of each month, this will include Staff List Tracker, Let’s Talk Tracker,
Field Audit Tracker, Leave Tracker, Timesheet Tracker, Absence tracker and recruitment tracker sharing
all information with HR Manager
• Maintain a file containing job descriptions, staff employment contracts and other relevant documents,
based on guidance provided by the HR Manager and required by Law.

Policies Implementation and Compliance
• Awareness creation for Code of Conduct and all 17 policies attached to it. Conduct periodic refresher
• Ensure application of staff handbook in decision making to enable consistency, fairness, and equity.
• Communicate need for change to any locally developed policy to the Country HR Manager
• Implementation of HR minimum Standards as per the guidance provided by the Country HR Manager
from time to time.
Employee Relations Matters
• In Coordination with the Country HR Manager manage employee relations disputes, complaints and
conflicts in a professional manner with the aim of empowering employees and supervisors to have the
necessary tools, resources and knowledge to resolve conflicts in a positive reinforcement manner
• Through weekly team meetings remind staff on teamwork, grievances resolution and values of Oxfam
• Report all Employee Relations Matters to the Country HR Manager or through whistleblowing channels. Staff Development, Succession Plans, and Exit Management
• Coordinate all training and development needs, succession planning and talent management, morale
and motivation building, culture and attitudinal development.
• Lead exit management process to ensure seamless and smooth transition for departing employees.
• Conduct exit interviews with exiting staff, generate exit reports, analyze the gaps and share outputs
with HR manager and other stakeholders and suggest improvement plans.
• Management of organisational culture as per the Oxfam Values, report any matter contravene with
Oxfam values and Policies.

An ideal candidate for the role will also be / have:

ESSENTIAL
• Self-Awareness
• Systems Thinking
• Enabling
In addition:

Educational degree: minimum college bachelor's degree.
• Master’s degree in a HR or 3 relevant years of experience in HR
• At least 3-5 years’ experience in a similar role in the HR sector
• Minimum 2 years of experience in the HR field with International Agencies or NGO’s
• Ability to be flexible and travel at short notice up to 2 weeks in any one travel.
• Well-developed interpersonal and team skills and proven ability to be flexible in demanding
situations.
• Competency in use of relevant technology systems (MS Office suite, HRIS)
• Strong interpersonal skills and demonstrated ability to establish effective working relations with
staff, beneficiaries, and other stakeholders
• Commitment to humanitarian principles and action.
• Commitment to Oxfam’s equal opportunity and gender policies.
• Flexibility & adaptability.
• Efficient and organized with strict adherence to confidentiality in all aspects of the work
• Possesses initiative, patience, tact, and able to work with minimum supervision.
• Able to work under pressure and in insecure areas.
• Fluency in Arabic and English (written and verbal)

DESIRABLE
 HR generalist, general experience in HR fields: (recruitment, payroll, compensa􀆟on and benefits, HR
compliance)
• Pleasant and courteous personality.
• Empathy, Solidarity with the aims and objectives of Oxfam.

We offer:

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

You can read more about all Oxfam has to offer here.

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.