For Oxfam Pilipinas

Philippine Nationals Only

Oxfam is a global movement of people working together to end the injustice of poverty.

About Oxfam Pilipinas

We seek lasting change. We at Oxfam Pilipinas dream and work for a future where Filipinos are free from poverty. For more than 30 years, serving in a country where close to 27 million now live in poverty, we have relied on the power of people to carry out programs designed to achieve our shared vision. Central to our strategy is working with partners to transform the unequal power relations, structures, norms, and values that cause poverty and inequality, including gender-based violence and injustice.

We strive to apply a feminist lens to all our analyses and actions. We seek to save lives, provide access to services, and reduce the impact of disasters, particularly on the most vulnerable and disadvantaged. We belong to the larger Oxfam family of over 20 organizations networked with partners and grassroots communities in all corners of the globe. We are part of a global movement for genuine change, seeking to rid the world of the scourge of poverty, with gender justice at the core of what we do.

Job Purpose

To support the delivery of the 4-year Care Connect: Action for Care Workers in the Philippines Project under the Gender Justice (GJ) Portfolio of Oxfam Pilipinas based on agreed deliverables with donors and partners from civil society, private sectors, local government units, and related agencies; provide support to the Care Connect-Project Coordinator, Gender Justice Portfolio Manager in managing all relations, deliverables, activities and communications across the entire project life cycle.

The objective of the Care Connect: Action for Care Workers in the Philippines Project is to contribute to the promotion of dignity and respect for paid and unpaid care workers, particularly women and girls in the Philippines. The project strives to empower these women and girls to exercise agency and decision-making, enabling them to lead fulfilling lives and participate equally in economic, social, cultural, and political spheres.

What we are looking for:  SKILLS, EXPERIENCE, KNOWLEDGE, ATTRIBUTES AND VALUES:

Essential 

• At least five (5) years of demonstrated competencies in the project management cycle, especially in areas of planning, implementation, monitoring, learning, financial management of budgets, and high-quality donor report writing.
• Relevant experience in advocacy, campaigns, research, and network building around gender, development, and women’s economic empowerment, including paid and unpaid care work- related projects and programs.
• Experience in basic grants management and donor
• Experience of and ability to build, sustain, and manage strong partnerships and work collaboratively with various organizations in different geographic areas including government agencies, CSOs, NGOs, and private sector institutions.
• Strong interpersonal skills and ability to work in multicultural settings and with community groups of varying backgrounds, developed capacity for tact, diplomacy, and negotiation.
• Organized, with good attention to detail and developed ability to prioritize tasks to meet tight deadlines and organize work in a complex institutional setting.
• Proficiency in designing and managing project meetings, activities, and workshops, such as creating, documenting, and facilitating programs and processes.
• Excellent communication skills with fluency in written and verbal communication (i.e. English and Filipino).
• Proficiency in using basic MS Office applications (Word, Excel, Access, and PowerPoint).
• Good people management skills with a good understanding of team.
   

Desirable

• Knowledge of Do-No-Harm principles and conflict
• Demonstrated experience and knowledge of gender and development, women’s economic empowerment, and paid and unpaid care work.
• Proficiency in designing, facilitating, and documenting
• Proficiency in People Soft tools for project management; and
• Experience in basic capacity development initiatives across partner. 

Key Attributes

• Ability to demonstrate gender-sensitivity and feminist principles, collective leadership, program management, sensitivity to cultural differences and gender issues, and commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about applying feminist principles/ gender sensitivity, social inclusion, diversity, and flexibility in all aspects of development work.
• Commitment to Oxfam’s safeguarding policies and feminist principles to ensure all people who come into contact with Oxfam are as safe as possible.

Organizational Values:

• Equality -  We believe everyone has the right to be treated fairly and to have the same rights and opportunities.

• Empowerment - We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.

• Solidarity -  We join hands, support, and collaborate in working towards a just and sustainable world.

• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions

• Courage - We speak truth to power and act with conviction on the justice of our causes

KEY RESPONSIBILITIES:

The Portfolio Officer will closely collaborate with the Gender Justice Portfolio Manager, Care Connect Project Coordinator, and Care Connect-related posts in carrying out the following responsibilities:

Project Delivery and Portfolio Support:

• Provides technical and administrative support to the Project Coordinator in developing and implementing the Project’s work plan.
• Directly responsible for the supervision, monitoring, quality delivery, and accompaniment of the assigned partner of Pillar 1100, in the Care Connect Project management This involves monitoring and accompaniment of partners' work – review of partner reports, partnership conversations/meetings, and field visits.
• Report to the Care Connect Project Coordinator, and work closely with the Gender Justice Portfolio Manager on the progress of partner of the project in a timely manner, any delays or deviations from the agreed work plan in the donor contract, and collaborate early to identify potential delays, challenges, or capacity gaps and coordinate with colleagues to address and
• Closely work with project partner to comply with all organizational and donor requirements, consolidate narrative and financial reports, and collaborate with relevant colleagues for program quality to ensure timely submission of high-quality reporting that complies with donor
• Review project partner’s budget vs. actual spending monthly, follow up on financial report submissions, and inform the Care Connect Project Coordinator of any issues and concerns, including variances and suggestions for remedial action, as necessary and in a timely way.
• Ensures that proper finance, administration and logistics systems and procedures are done in accordance with Oxfam and the donor’s policies by the assigned partner and the project. Where partners need support to develop the capacities in the foregoing, develop and manage the implementation of a plan, in collaboration with finance and logistics teams.
• Work closely with the Care Connect Project Coordinator, Senior MELSA Officer, and partner MELSA focal point to establish a database and repository system for project documentation and communication, ensuring safe data management and information sharing.
• Collaborates closely with the Care Connect Project Coordinator to organize or lead project management team meetings, planning workshops, and other Additionally, it ensures the implementation of agreed-upon action points for partner or 1100 activities and the Project Coordination Team and follows up as necessary.
• Assist the Care Connect Advocacy Officer in executing the communication plan, strategies, and project activities, particularly those related to project partner or 1100 activities. This support should ensure alignment with Oxfam’s procedures and that policy statements and advocacy efforts are consistent with the country's strategic program objectives.
• Organizes internal and external events, field visits, assessments, partnership conversations/meetings, workshops, and activities of the Care Connect Project under 1100, including travel-related requirements of Portfolio and Project staff and partners, in a timely
• Collaborates with relevant Oxfam teams or units to implement the Portfolio’s work and Theory of Change (ToC) in relation to the project.

Partnership Management

• Works collaboratively to address any partnership-related concerns or challenges within the Project Partners, particularly regarding project partner and Pillar Strives to resolve these issues mutually beneficial and constructively while escalating concerns to their line manager when necessary.
• Set up effective partner meetings to review progress, plan accordingly, and lead necessary partnership conversations.
• Ensure partner learnings are documented and shared between partners and with other Oxfam teams
• Assist and Support the preparation of any relevant amendment to the Project Partnership Agreement (PPA) during project implementation as agreed upon during learning reviews, partnership conversations, and project management meetings.
• Facilitates and supports partner organizations in engaging the country's programs in incubating and developing new concepts and projects and innovative and fresh ideas for programming, providing access to available technical expertise and resources both internally and externally as
• Provides and ensures open access to both him/herself and the wider Oxfam team, promoting continuous dialogue and ongoing feedback from partner organizations within his/her portfolio.

Logistics

• Procurement—Using Oxfam Pilipinas procedures to steer and accomplish the entire procurement process and cycle by ensuring that proper procedures are followed in a cost-effective, timely, transparent, and donor-compliant manner.
• Service Contracts and Consultancies: Manage the entire procurement cycle, recruitment, contracting, and performance of Care Connect Project service providers and consultants.
• Asset management: In cooperation with other logistics colleagues and units, ensure that assets are properly recorded, inventoried, and monitored regularly.
• Supply, Procurement, and Logistics Planning—Support and work closely with the Project Coordinator to ensure that a Care Connect Project’s Supply and Procurement Plan is in place, followed, and updated regularly.

Other Responsibilities

• Perform priority organizational tasks related to his/her competencies, as may be assigned from time to time.
• Actively participates in and supports implementing and tracking the Gender Justice Portfolio work plan and ToC.

Contract Length: Fixed term (One Year)

Your commitment to Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

How to apply

Application must include a curriculum vitae and letter of intent in a single file, stating the MELSA Officer – Gender Justice relevant skills and willingness to undertake the task.

Applicants may also submit their applications to ophrecruitment@oxfam.org.ph. Please use the email subject format: Position Applied For - Surname, First Name.

Note:  This position is for immediate hiring, and as such, CVs will be reviewed as they are received.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.