Oxfam Syria is looking for Funding Officer

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

Information and Systems Management:

• Responsible for managing the CRIMSON system as the main tool for donor contract management; maintaining up to date allocation, income, reporting and other contract records.
• Collaborate with finance staff and the OPAL Focal Point in country to align CRIMSON allocations, OPAL budgets and PeopleSoft expenditure, ensuring that all variances are rectified in a timely manner.
• Leads on review and preparation of OPAs and review and signature of donor contracts.
• Provide training and support to programme and other staff on the use of CRIMSON.
• Contribute to regional monitoring reports particularly on compliance and system maintenance issues;
• Support in accurately filling.
• Support the finance team with Monthly Finance Reporting and follow up to ensure regular review and analysis of spend.
• Lead/support preparation of No Cost Extensions and / or modification and contract amendments, in coordination with the Funding Coordinator.

Fundraising and Proposal Development:

• Supports the Business development manager and programme teams on the development and submission of high-quality concept notes and project proposals to donors, and annexes, as requested.

Support in Reporting and Management of Restricted Funds: 

• Manages the review and submission of high quality financial and narrative reports, ensuring consistency, accuracy, clarity and timely submission in compliance with Oxfam policies and procedures as well as donor contractual requirements.
• Works with programme and finance staff to continuously improve the quality of Oxfam's reporting.
• Coordinate with Oxfam GB and other Oxfam Affiliate colleagues at country/region/HQ level, for reporting, overseeing scheduling of the reporting development process.

Support in Capacity Building: 

• Coordinates contract start-up and other compliance training sessions.
• Review partner grant budgets, activity plans and partnership agreements to ensure compliance with donor requirements and Oxfam policies and procedures.

Any other duties that may be reasonably required of the postholder

Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights

Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

We’re looking for a candidate who cares about Oxfam's mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do.

An ideal candidate for the role will also be / have:

ESSENTIAL

• Self-Awareness
• Mutual accountability
• Strategic Thinking and Judgment

In addition:

• Bachelor’s Degree, preferable in Finance, Business administration, Social Science, International Relations or any other discipline that it is relevant to the position.
• At least 2 years of experience and knowledge of managing funds from institutional donors, including significant experience of donor compliance and donor liaison, for donors such as ECHO, EC, AICS, Sida, GFFO, DEC and UN agencies.
• High level of attention to detail and analysis to ensure that donor compliance and reporting meets Oxfam’s and donor’s high standards.
• Well-developed report writing skills and experience of financial/budget review and analysis.
• Sound skills in capacity building / start up workshops in relation to donor compliance.
• Self-motivated, target-driven and an entrepreneurial approach to contract management
• A team player with highly developed interpersonal, influencing and relationship skills.
• Excellent communication skills – both written and verbal (English);
• Good administrative and numerical skills and attention to detail.
• Ability to manage her/his time effectively.
• Willing and able to adapt priorities in order to respond to changing demands.
• Ability to meet tight deadlines.

Desirable

• Good understanding of the regional political context.
• Good understanding of the current donor trends.
• Demonstrated experience in program development and implementation, either through grant management experience (as part of a fundraising/grants management team) and/or direct program management/implementation (as part of a project/program management team).
• Existing understanding of Oxfam’s fundraising and contract management systems and procedures.
• Good understanding of development/resilience donors.

We offer:

We offer a competitive salary and a range of additional benefits to staff including annual leave, company sick pay, life assurance and a range of other benefits. 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

You can read more about all Oxfam has to offer here.

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.