For Oxfam Pilipinas

Philippine Nationals Only

Oxfam is a global movement of people working together to end the injustice of poverty.

About Oxfam Pilipinas

We seek lasting change. We at Oxfam Pilipinas dream and work for a future where Filipinos are free from poverty. For more than 30 years, serving in a country where close to 27 million now live in poverty, we have relied on the power of people to carry out programs designed to achieve our shared vision. Central to our strategy is working with partners to transform the unequal power relations, structures, norms, and values that cause poverty and inequality, including gender-based violence and injustice.

We strive to apply a feminist lens to all our analyses and actions. We seek to save lives, provide access to services, and reduce the impact of disasters, particularly on the most vulnerable and disadvantaged. We belong to the larger Oxfam family of over 20 organizations networked with partners and grassroots communities in all corners of the globe. We are part of a global movement for genuine change, seeking to rid the world of the scourge of poverty, with gender justice at the core of what we do.

Job Purpose

The Executive Assistant (EA) to the Executive Director provides high-level operational and administrative support to the Executive Director to ensure the smooth functioning of the ED’s office. The role requires exceptional organizational skills, discretion, and the ability to manage complex tasks in a fast-paced, mission-driven environment.

What we are looking for:  SKILLS, EXPERIENCE, KNOWLEDGE, ATTRIBUTES AND VALUES:

Essential

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• 5+ years as an Executive Assistant or equivalent position, preferably in non-profit, development, or public sectors.
• Experience with Oxfam is an advantage.
• Must be immediately available.

Skills 

• Exceptional written and verbal communication. 
• Strong project management and multitasking abilities. 
• High emotional intelligence and cultural sensitivity. 
• Proficiency in MS Office, CRM tools, and virtual collaboration platforms. 

Key Attributes

• Proactive, resourceful, and adaptable. 
• Strong ethical judgment and commitment to the organization’s mission. 
• Highly organized, attention to detail, able to work under pressure with minimal supervision. 
• Ability to demonstrate gender-sensitivity and feminist principles, collective leadership, program management, sensitivity to cultural differences and gender issues, and commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about applying feminist principles/ gender sensitivity, social inclusion, diversity, and flexibility in all aspects of development work.
• Commitment to Oxfam’s safeguarding policies and feminist principles to ensure all people who come into contact with Oxfam are as safe as possible.

Organizational Values:

• Equality -  We believe everyone has the right to be treated fairly and to have the same rights and opportunities.

• Empowerment - We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.

• Solidarity -  We join hands, support, and collaborate in working towards a just and sustainable world.

• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions

• Courage - We speak truth to power and act with conviction on the justice of our causes

KEY RESPONSIBILITIES:

1. Executive Support

• Manage the ED’s calendar, appointments, travel arrangements, and correspondence. 
• Prepare and organize briefing materials, reports, and presentations for meetings. 
• Anticipate the ED’s support needs and proactively address challenges. 
• Handle confidential and sensitive information with professionalism and discretion. 

2. Coordination & Communication 

• Support the ED in Board meetings and communications.
• Support the ED in communications with donors, government agencies, and other stakeholders, as delegated. 
• Draft, review, and edit correspondence, memos, speeches, and official documents on behalf of the ED.
• Attend meetings, take minutes, and track follow-ups, as delegated.

3. Project Management

• Assist in coordinating key organizational initiatives, fundraising campaigns, and advocacy efforts. 
• Plan and execute logistics for ED-led events, conferences, and donor engagements. 
• Manage ED-led projects, including budget monitoring and report-writing. 
• Monitor timelines and deliverables and help ensure project alignment with strategic goals.

4. Research & Policy Support

• Conduct research on sector trends, funding opportunities, and policy developments. 
• Summarize reports, grant proposals, and policy documents for the ED’s review, as delegated. 

5. Other duties

• Perform any other tasks or special assignments as may be delegated by the ED.

Contract Length: Full-time, short-term contract, July -2025 – March 2026

Your commitment to Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

How to apply

Application must include a curriculum vitae and letter of intent in a single file, stating the Executive Assistant’s relevant skills and willingness to undertake the task. 

You can submit your application by clicking the "Apply Now" button or by directly sending your application to ophrecruitment@oxfam.org.ph. Please use the email subject format: Position You Are Applying for - Surname, First Name.

Note: All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.