Oxfam is a global movement of people working together to end the injustice of poverty.

The Role:

Oxfam {Syria/} is looking for SENIOR LOGISTICS & SUPPLY CHAIN OFFICER 

KEY RESPONSIBILITIES
People management and development
•Periodically input in the review and revision of Procurement Job description and role profile.
•Manage, develop, and monitor team under your supervision and individual objectives and work plans.
•Analyse the learning and development needs of self and others under your supervision.
•Manage the process of Procurement induction and training of newly recruited staff.

Reporting
•Ensure visibility of the Procurement function and activities, by collating and disseminating Procurement reports.
•Use tools/systems, including KPIs, to review and analyse the supply chain and processes periodically to identify key risk and improvement areas.
•Feed into the process of institutional donor reporting in coordination with Supply & Logistics Manager.
Partnership
•Lead on the assessment and monitoring of Procurement capacity in partner organisations operating within your area of responsibility.
•Coordinate activities and resources with implementing partners in order to achieve common objectives.
•With input from country management implement learning interventions for partners.
Project Supply Planning & Review
In collaboration with the project manager and support of country logistics management, design an appropriate supply structure, in line with Oxfam standards and procedures:
•Throughout the project cycle, and with support from the country logistics team provide information for the re-planning of supply activities, including in the early stages of new programmes and donor proposals.
•Implement and review periodically a procurement plan for each project, and ensure its effective and efficient use for all the procurements related to the project.
•Periodically review the effectiveness and quality of the Procurement process; informing the country logistics management as required
Procurement
•With relevant procurement staff, plan, organize and coordinate all procurement activities, in line with Oxfam standards and procedures and donor requirements, including but not limited to establishing a supplier data base and framework agreements.
•Provide advice & information to other departments on the commercial requirements of international trade
•Work closely with programme and technical coordinators, Team Leaders and others in order to maintain a broad knowledge of the varieties of Oxfam's standard equipment, keeping abreast of developments and changes in technical specification.
•Oversee tender committees and maintain applying procedures and documenting full supporting document including book of conditions, advertising the bid, received offers, evaluation process, results, awarding letters, rejection letters, to maintain and ensure transparency of tender process.
•Ensure contracts signed from Oxfam for any service or supplies are reviewed and checked from Oxfam legal advisor to ensure compatibility with local laws and to ensure compliance with Oxfam regulation.
•Highlight and report any fraud suspicious in the tender process or supply at all levels
•Pro-actively manage vendors and the in-country vendor database specifically through HELIOS system.
•Liaise regularly with finance on supplier's issues (terms and conditions of payments, quality, reconciliation of data between finance system and supply system).
•Compliance to donor terms and conditions for procurement.
•Plan, organize and co-ordinate all procurement activities, in line with Oxfam standards and procedures and donor requirements, including but not limited to establishing a supplier data base and framework agreements.
Warehousing and Transportation:
Support in ensuring timely movement of the goods to/from warehouse by:
•Contribute to a high level of coordination with suppliers, shipping agents, warehouse management, related authorities and Oxfam representatives
•Support in ensuring receipt of goods is in good order as described on the purchase order & requisition ensuring relevant technical advice for receiving goods of specific technical nature when necessary
•Contribute to a regular stock reconciliation and Channel of any discrepancy to the line manager.Communicate with respective stakeholders throughout the delivery/release process, prepare service requests, and follow on inventory and reconciliation visits.
•Deputize the CLM for attending the logistics cluster meetings whenever designated to maintain working relationships
•Contribute to adhering the health and safety procedures, assess risks and take appropriate measures to maintain safety of warehouses and inventory, and report any violations to responsible personnel and management.
Assets and Equipment
•Ensure having Country office and hubs assets register and inventory, ensuring that all Oxfam assets and equipment’s are properly tagged/given an ID number, recorded, assessed and their physical location & condition documented.
•Ensure all assets and Oxfam properties are maintained to a good working order and appropriate standard.
•Support in ensuring that any storage facilities and/or warehouses are adequately maintained and managed, including the protection of stored goods.
•Check all records related to vehicle timetables, log sheets, vehicle servicing history, accident/incident reports are up to date, etc.
Admin:
•Supervise and support the hub logistics & Supply Chain Officer in maintaining the hub level admin duties.
Software
•Cover all tasks as a Helios focal point.
•Answer Helios inquiries and help in following up on the expected faults.
Perform any other tasks as assigned by the line manager.

What we are looking for:

We’re looking for a candidate who cares about Oxfam's mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do.

An ideal candidate for the role will also be / have:

ESSENTIAL:
•Sound judgement
•Listening
•Self-Awareness
•Decisiveness
•Self-Awareness
In addition:
•University Degree in relevant field/significant relevant years of experience at this level with International Agencies or NGO’s.
•Minimum 4 to 5 years of experience in a similar function in addition to knowledge in purchasing, market assessment, and transaction coordination.
•Competency in use of relevant technology systems (MS Office suite skills). Financial management ability and value for money achievement are essential
•Solid and sound data management and reporting skills.
•Diplomacy, tact, negotiating skills, and good communication knowledge with stakeholders. with minimum 3 years of experience in this domain.
•Very good comment in both spoken and written Arabic and English.
•Good leadership and team manage skills with minimum 2 years of experience in this domain.
•Fluency in Arabic and English (written and verbal).
Desirable:
•Team-working skills.
•Flexibility under pressure and in response to changing needs.
•Attention to detail and excellent numeracy.
•Ability to keep clear and concise records.

We offer:

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

You can read more about all Oxfam has to offer here.

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.