Oxfam is a global movement of people working together to end the injustice of poverty.

The Role:

Oxfam {Syria/} is looking for LOGISTICS & SUPPLY CHAIN OFFICER

KEY RESPONSIBILITIES
Procurement:
•Perform various actions related to procurement, including but not limited to flash quotations, preparing official requests for quotation, bids analysis, purchase orders, receive goods and issue payments
•Participate in preparations for matters related to tenders, such as, but not limited to: invitation to tenders, advertisements, amendments and advertising in accordance to standards
•Provide assistance in the finalization of purchase orders as per specifications and issue contracts,

annexes, and amendments for approvals by the authorized official
•Support in the preparation of framework agreements with selected suppliers when necessary
•Support hubs with various requests
•Coordinate with team members in HQ & hubs for all procurement related matters.
•Contract management from A to Z and ensure relevant coordination with technical team is in place
•Monitor requisitions spending and make sure all expenditures are pre-authorized.
•Produce accurate contracts, reflecting winner information and BoCs conditions.
Logistics:
•Ensure effective supply chain mechanisms in place to contribute to the successful implementation of the Oxfam plans in the Country and hubs offices and different internal and external stakeholders.
•Take responsibility for ensuring the logistics activities in Oxfam in the Country and hubs offices are carried out in accordance with the authority of the logistics.
Assets and Equipment:
•Work closely with country logistics team to maintain hubs assets register and inventory, ensuring that all Oxfam assets and equipment’s are properly tagged/given an ID number, recorded, assessed and their physical location & condition documented.
•Contribute to ensuring all assets and Oxfam properties are maintained to a good working order and appropriate standard.
•Ensure that any storage facilities and/or warehouses are adequately maintained and managed, including the protection of stored goods
•Support in checking all records related to vehicle timetables, log sheets, vehicle servicing history, accident/incident reports are up to date, etc.
Warehousing and Transportation:
Ensure timely movement of the goods to/from warehouse by:
•Work with the logistics team in Co to accomplish high level of coordination with suppliers, shipping agents, warehouse management, related authorities and Oxfam representatives
•Ensure receipt of goods is in good order as described on the purchase order & requisition ensuring relevant technical advice for receiving goods of specific technical nature when necessary
•Participate when requested in a regular stock reconciliation and report of any discrepancy to the line manager.
•Communicate when needed with respective stakeholders throughout the delivery/release process, prepare service requests, and follow on inventory and reconciliation visits.
•Attend and effectively participate in the logistics cluster meetings whenever designated to maintain working relationships
•Prepare, follow on facilitation letters required for transportation as per local legislations.
•Ensure adherence to health and safety procedures, assess risks and take appropriate measures to maintain safety of warehouses and inventory, and report Logistics-supply any violations to responsible personnel and management.
Admin:
•Maintain fuel level in the safe level for the hub power supply in accordance with the logistics officer.
•Maintain contact lists for both external and internal contacts (Staff, INGO, Government contacts) and circulate to Syria Staff and Oxford teams as required.
•Support in managing and organizing the cleaners.
•Ensure that pantries are fully stocked at all times.
•Provide records of meetings rooms.
•Support all hotel and accommodation arrangements for Oxfam staff and visitors

Support on travel arrangements for travelling staff and visitors.
•Carry out store management for office stationery by making requisitions; set up procedure for identifying needs for stationery & store/distribute stationery according to departmental procedures.
•Provide effective and efficient administrative support to all members of staff (Sim cards, ID, Business Cards)
General:
•Ensure that logistics and supply (purchasing activities) within the office are carried out according to
•Oxfam’s policies and principles.
•Recommend and advise on any improvement or changes to these procedures as a means of further strengthening best practices adapted to the local context.
•Responsible for maintaining good and professional relations and establishing good contacts with vendor-suppliers, other humanitarian actors, and government departments that relate to logistics
•Ensure effective supply chain mechanisms are in place to contribute to the successful implementation of the Oxfam GB plans in Syria incoordination with the different internal and external stakeholders.
•Perform any other tasks as assigned by the line manager.

What we are looking for:

We’re looking for a candidate who cares about Oxfam's mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do.

An ideal candidate for the role will also be / have:

ESSENTIAL:
•Sound judgement
•Listening
•Self-Awareness
•Decisiveness
•Self-Awareness

 In addition:
•University Degree – relevant to the position is preferable.
•Minimum 2 to 3 years of experience in a similar function in addition to knowledge in purchasing, market assessment, and transaction coordination.
•Competency in use of relevant technology systems (MS Office suite skills). Financial management ability and value for money achievement are essential
•Very good analytical thinking and ability to take sound judgements/decisions and be able to work independently.
•Fluency in Arabic and English (written and verbal)
•Diplomacy, tact, and negotiating skills.
Desirable:
•Team-working skills.
•Flexibility under pressure and in response to changing needs.
•Attention to detail and excellent numeracy.
•Good interpersonal and communication skills
•Ability to pro-actively adapt and improve standards and working practices, and continually seek out the most efficient use of resources.

We offer:

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

You can read more about all Oxfam has to offer here.

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.