Employment Term:           Fixed Term (1 Year Contract)

Level:                                    National, D1

Location:                           Yangon, Myanmar

Closing Date:                   23^rd September 2025

“This position is opened to National Applicants only. 

Early application is encouraged as the recruitment process will be done on a rolling basis and Oxfam reserves the right to appoint a suitable candidate as soon as they are identified.”

The Role:

Oxfam GB in Myanmar is looking for Grant Coordinator.

Job Purpose:

The Grant Coordinator plays a crucial role in supporting the Grant Manager to ensure effective grants management, financial oversight, and compliance with donor and organizational requirements. This position provides operational and technical support in managing partner grants, including pre- and post-award processes, financial monitoring, and compliance tracking. The Grant Coordinator works closely with the Grant Manager, Finance Team, and program teams to strengthen internal controls, enhance financial reporting, and ensure timely and accurate disbursement of funds to partner organizations. By maintaining robust partner relationships and supporting capacity-building initiatives, the Grant Coordinator helps ensure that grant-funded programs are implemented efficiently, transparently, and in alignment with organizational and donor standards.

This Role Report To:                     Grant Manager

Staff Reporting to this Post:       NIL

Key Relation/Interaction:            Work closely with the Program, Finance and Grant Team, Logistics, PQI and operations teams and Partner Organizations

Key Responsibilities:

Grant Management:

• Support the Grant Manager in all aspects of grants management, including pre-award assessments, risk assessments, updating and analysing the grant matrix, reviewing reports, monitoring awards, and managing post-award processes from a financial perspective.
• Assist the Program by reviewing grant agreements from a financial management standpoint before signature; flag key points for negotiation and provide analysis of their impact on the country program.
• Maintain and update the grants tracking system to monitor partner performance, compliance, and adherence to organizational standards.
• Conduct regular visits to partner offices to monitor financial management systems, verify payments, and provide guidance under the direction of the Grant Manager.
• Analyse grant expenses and variances and provide insights to the Grant Manager and stakeholders on expenditure trends or potential issues.
• Actively participate in monthly financial monitoring meetings by providing comprehensive information and the spending status of partners, and by flagging key points in coordination with the respective finance focal.
• Build collaborative relationships with partner organizations, supporting the Grant Manager in maintaining open communication and trust.
• Ensure compliance with donor regulations in all grant transactions and processes; escalate major compliance issues to the Grant Manager, while supporting corrective actions with partners.
• Support accurate coding of expenses and compliance with internal and donor requirements, assisting the Grant Manager in grant management issues.
• Collaborate with partners to implement internal control requirements and capacity-strengthening plans as guided by the Grant Manager.
• Ensure contracts and supporting agreements are complete and accurate for all partner organizations; maintain filing systems and monitor reporting schedules under the supervision of the Grant Manager.
• Review partner cash requests and facilitate timely disbursement of funds to partners, coordinating closely with the Grant Manager.
• Support partner capacity building by assessing financial management systems, identifying areas for improvement, and coordinating training or mentoring initiatives in collaboration with the Grant Manager and Program Team.
• Provide partner financial management support to program teams in collaboration with the Grant Manager.
• Support audit procedures by preparing sample documents and ensuring transparency in financial reporting.
• Support and follow up the implementation of audit recommendations.
• Support the preparation of partner budgets for upcoming proposals by providing financial inputs, reviewing alignment with organizational and donor requirements, and coordinating with Partners, Program and the Grant Manager.
• Undertake other duties as reasonably assigned by the Line Manager.

Safety and Security:

• Complying with all security policies, procedures, directions, instructions, regulations or plans
• Taking care of their own safety and security.
• Actively contributing to the development and maintenance of security management policy and procedures.

Safeguarding:

• Ensure adherence to safeguarding policies by protecting the safety and dignity of all individuals.
• Ensure completing all annual core compliance courses.
• Must report any concerns or witness or suspect any behaviour that could be in breach of the one Oxfam safeguarding policy or Oxfam Code of Conduct.

Others:

• Eager and required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
• In case of emergency response, perform assigned tasks to contribute to an efficient and timely emergency response activities.

What we are looking for:

Skill and Competence:

• Bachelor’s degree holder with a minimum of four years of relevant experience in partner financial management, ideally within the INGO/NGO sector in Myanmar.
• Demonstrated ability to implement Oxfam’s and donor policies, procedures, and financial systems.
• Extensive knowledge of donor guidelines and compliance.
• Strong judgment and ability to work independently with minimal supervision while prioritizing workloads and meeting deadlines.
• Excellent interpersonal, diplomacy, and negotiation skills; able to remain calm under pressure and focus on priorities.
• Proven ability to manage multiple requests, coordinate with diverse teams, and handle competing demands.
• Proficient in MS Word, Excel, standard finance software, email, and internet applications.
• Effective verbal and written communication skills, with the ability to convey information clearly and appropriately.
• Flexible team player with strong initiative, organizational skills, and ability to plan, set priorities, and meet multiple project deadlines.
• Commitment to humanitarian principles and action.
• Demonstrated commitment to gender and diversity issues.
• Excellent organizational skills, including the ability to plan comprehensively, set priorities, and manage multiple project element deadlines efficiently.

Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

We offer:

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

You can read more about all Oxfam has to offer here.

Flexfam:

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. 

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.